• Posted On: July 10, 2014

Rental inspections are a very time consuming task that many municipalities, like yours, struggle to keep to stay current. Given the importance of staying on top of every rental inspection, it’s something that requires a lot of man-hours. Unfortunately, too many departments are using antiquated processes that bottleneck the workflow and cause workers to leave the field to file their paperwork back at the office.

If you’re going to insist your landlord residents to stay compliant, you should offer frequent rental inspection services and rental property software that can assist them in keeping information up to date. Most landlords will want four different types of inspections that your office should be offering.

Rental Property Software – Move in Stage

The first inspection that might come occurs for the move-in stage. Tenants will take part in this as well, and it will all be documented. Many landlords will want to use a move in rental inspection list that covers all the bases. The reason landlords want these inspections is so they can be assured that the tenant can never take them to court and say they were provided substandard rental property. Anything found during the move in inspection should be noted and signed off on by the landlord and the tenant.

Routine Inspections

Landlords want their investment protected, which is why they’ll ask for routine inspections of the property. Some will request this every three to six months. The main reason for this inspection is to find issues that are caused by the tenant. Pictures should be taken to support evidence and everything should be thoroughly documented. The tenant will need plenty of notice before the rental inspection, as is their right.

The Drive-By

A less intense inspection has been labeled the “drive-by inspection” due to its unobtrusive nature. You won’t need to notify the resident(s) that you’ll be swinging by – you’re just doing a scan of the grounds and the outside of the structure – looking for any signs of wear or damage that needs to be addressed.

Moving Out

Just as important as the move-in inspection is the move-out inspection. This is the landlord’s chance to catch damages that need to be atoned for, perhaps through the security deposit. It’s important to include the resident in this inspection so they can answer to any damages that might have been incurred during their residency. Full documentation should be taken during this inspection as well.

The problem most municipalities have when doing inspections is that they’re ill equipped to do them as often as citizens would like, mostly because the processes they use are inefficient. However, with the right rental property software, more work can be done from the field as reports can be filed using a mobile app.

Comcate is a company that offers the rental property software that can assist your inspectors and your citizens in tackling rental inspections with ease. For instance, our software solution allows you to fill out customized inspection checklists in the field, schedule follow-up inspections, and attach photos and other documentation – all from the field. Contact us today and find out about our nationally recognized solutions.

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